Help! My inbox is out of control! Is this a feeling you have often? Are you overwhelmed when you are trying to find a specific email? The search function in email is great, but if you don’t know exactly what you’re looking for that can be overwhelming as well. I’ll be honest and tell you that often times I’m searching for the word amazon, and I am unable to find what I’m looking for there. I’m not looking for the last purchase I made. I’m looking for our password. I could make this easier by deleting emails from amazon once a product arrives at our house, but I haven’t gotten in the habit. Today we’re going to go over some simple ways to clean up your inbox and make things easier to find.
The email I’m using for this demonstration is a newer account hence why there are only 1,960 emails in my all email. Am I keeping unnecessary emails?
This is the first question we have to ask ourselves so that we can get rid of clutter in our inbox. Sure the all mail section isn’t glaring at you every day willing you to read it, but it is important to clear this out for ease of use.
The first thing I wanted to do was to create folders for things I use most often. These are the things I’m always looking to reference later or need to answer. You don’t want to miss out on the need to answer especially, because you could miss out on some great opportunities. You’ll notice that currently these are empty. This is because I am the world’s worst about just using the archive button and moving on with my day until I can’t find exactly what I need.
During the process of writing this post, I have already realized that I will need at least 2 more folders to sort out things in a logical way. I often make purchases from Etsy for instance and those will need their own folder. Also, I am a member of some forums that will need my attention so those emails should go in their own folder. Hello to all my ladies over at Oh My Handmade Goodness! Plus I forgot the wedding folder! I’m at the home stretch, but it doesn’t mean I won’t need to reference receipts.
Now this is what my all mail section currently looks like. This is not good for finding anything. Everything needs to find it’s proper place in my email folders. Slender Kitchen should have a folder as well since it is our current meal plan except for when I cook for you guys!
I’ve started with highlighting all the emails in the top from RosyBlu. This will help me do a mass move from my all mail section to the e-courses section. Psst, you should be looking for an e-course from me in the next few months!
I will hunker through this process until everything gets filed away in it’s respective folder. Then when I’m looking for an e-mail from mom in reference to her wedding travel itinerary I’ll be able to find it in a snap. I can go to the correct folder and type in her name. It’ll be easy peasy.
Each day I get an email from TheSkimm. This email is the daily what’s going on in the news around the world. It is a wonderful collection of news stories that I either know is in the news and want to follow up on or I have no information about. It’s also written in a fun way. You should check it out. Either way, I don’t need these emails after the first day. These items are in the news and thus will be irrelevant in the future. I should delete these daily.
I hope this look at my inbox will help you to better organize your own. It’s so easy to just ignore the monster in the room when it comes to email, but we’ve gotta step up and make our lives easier. Organization is always key.